The inbound lead follow-up. Your Account Information For our prospective customers, we [describe a special offer]. Thank you so much for [Ordering/signing up/shopping/purchasing] with [your business’s name]. Feel free to write whatever you like, but we have included a couple of questions that you can use as a guideline. Newsletter Templates. Subject Line: Following up on [last encounter]. Sales is a game of months, not days. Email templates can be built to support every stage of your sales process. Our annual Thanksgiving food drive is almost here! We hope to see you there! We hope that you are enjoying your experience with [Insert your product/company name]. After I wrote a lengthy post about cold email, I got a number of people asking me: “Dmitry, can I use these examples for leads and prospects?”. If you cannot attend this event, be sure to check out [special offer] for additional resources. This email doesn’t require a lot of information to sound like it’s personalized. Journalists are constantly writing articles in your niche and they are always in need of a quote from an expert. During this time, you want to a) keep establishing common ground, and b) keep prospects interested by sharing relevant content. The pros will tell you that the best way to increase your email conversion rates is to segment your email list. Writing emails which are brief and direct are great professional email examples. A lot of leads, however, are interested in your products but just don’t have the time to commit to a purchase right now. As any seasoned salesperson will tell you, referral leads are worth their weight in gold. Always have a subject line that summarises briefly and clearly the contents of the message (example: Re: Summary of Our Meeting with ABC Suppliers).Check your Grammar ››Recommended for you:Useful English Phrases For Running A Business MeetingOther ways to say “Nice To Meet You” But the first business email template you send the lead is the actual start of your business relationship. If you’re new to marketing automation, marketing funnels and general email conversion optimization, this is a great post to start. We hope you can put some of these tips into practice! In an introduction email, you want to be compact and precise – tell recipients who you are and what you need from them. Give us a call/Email us at [Insert your contact information]. 21 Business Email Examples (+Templates) You Can Copy And Paste • Marketing Strategies If we have not fulfilled your expectations of us, we would like to take this opportunity to do what we can to correct any issues that might have arisen and continue to build our relationship with you. We hope you had a wonderful summer and that your boating business has thrived during the season. If we have not fulfilled your expectations of us, we would like to take this opportunity to do what we can to correct any issues that might have arisen and continue to build our relationship with you. Subject Line: Redesign Your Website for $29. Bring an item or two to donate, help assemble distribution bags, and meet fellow small business owners! If you’re in any kind of visible leadership position, you’ve likely received emails from other business people asking you for advice or “just 20 minutes of your time”. Increasing your visibility online will translate into more customers at your front door. The “get back in touch” email. This business email template gets everything right: Humor – if you can make it work – is one of the most powerful sales weapons around. Subject Line: Don’t miss out on these upcoming events! We hope these changes make ThriveHive more efficient for you. Instead, do what you’re already doing – helping the lead. When a blogger or social media influencer is compensated in some way to write content in their own voice and post it to their blog and/or social media pages, this is considered sponsored content. Thank you for your time. We will be discussing: Sign up now! Save my name, email, and website in this browser for the next time I comment. Here are five templates for some of the most common scenarios you’ll encounter to help you simplify the process, so you can focus on more pressing business activities. I just want a chance to send you my best material about PR, SEO, influencer and content marketing. It is a great opportunity to get your website working for you. The context of the message would suggest you’d address the email in a personalized and friendly manner, such as “Hey [first name]!” To start it with “Dear sir/madam” would be incongruous and confusing. I solemnly swear to not do anything weird with it. [Define the issue your attendees are facing and what solution you are offering]. Subject Line: You are Invited to our Webinar on Local SEO for Small Businesses. Online reviews are an important part of our business so that we get your insightful feedback and continue to deliver the best service to all of our customers. We are proud of our satisfied clientele and look forward to many years of working together. But how exactly do you email a referred lead? These 25 emails cover every stage of the customer lifecycle. • Local Business If you have any questions about our [insert product], we invite you to call us immediately at [insert phone number], and we will be happy to assist you. If you have a way to connect visitors on your site to businesses by using tools like WhoIsVisiting or HubSpot’s prospect tracking, you can get pretty creative with your messages. Also, many thanks for permitting me to comment! Compliment them about it or point out a unique point in the article that you loved. On behalf of ThriveHive, I would like to thank you for integrating ThriveHive’s guided marketing services into your business. The biggest mistake you can make with follow-up messages is to leave your prospect in the dark. What’s one specific feature you like most about our product/service? I will keep them in mind. How to Start a Business Email. Here’s 15 holiday messages for businesses that you … Please let us know if you would like us to help you find a marketing solution for your business. Reference it when you’re stuck for ideas and need some guidance. This post from the always great Peep Laja throws light on some tactics you can use to turn email opens into $$$. • Google My Business I am also sending you our AdWords for Small Business Guide to address some of the questions you had last week. In this article, we'll provide 15 templates … Subject Line: Thank you for your purchase! Thank you for your continued patronage of our business and we look forward to hearing from you. Online reviews are an important part of our business so that we get your insightful feedback and continue to deliver the best service to all of our customers. You are invited to attend [event name] to [briefly describe the value of your event]. If you have any questions or if we can further assist you in any way, please feel free to [insert contact method] me. Some leads won’t buy because they’re either not interested or can’t afford your product. Here’s a template for following up to an inbound lead: Did you know that responding to an inbound lead within 5 minutes increases chances of conversion by 900%? The introduction business email template. Thanks for using ThriveHive as a resource. I've also included two templates to help you make sales introductions. Here’s why this example knocks it out of the park: Apart from this, also note the personal “I” tone, which is rarely used in first touch messages. Here’s what we’ve been working on for blog posts this week. As always, do not hesitate to reach out to us if you need any help by emailing us at [your email] or calling us directly [your phone number]. You can also email [me/us] at [email address] and [I/we will] get back to you promptly. I love th all these email templates ideas. Simply reply to this email with your story. I hope you will find it helpful and informative. If he/she didn’t have enough reason to reply back earlier, simply bumping the email back won’t make your case any stronger. If you’re sending content to your prospects, here’s a business email template you can use (again, from Yesware): Note how the email is short and keeps the congratulatory tone to a minimum. A reminder email sample is a useful tool to use when running a business. As you can imagine, the tactics you should use change accordingly. Using a concept known as local link building, you can get backlinks by working with other local businesses, website owners, and organizations. Fill out the form below for a free guide of over 100 email subject lines, for sales, networking, events, holidays, and more. Doing so shows respect, build trusts, and, if done correctly, can leave someone in suspense. You can: Both the above templates come from HubSpot. [Closing remarks about the new offering]. People who downloaded your “guide to social media” will be much more likely to open your social media related emails than those who read only growth hacking content on your site. To assist you in creating business emails, I’ve listed below some of the finest and best business email templates that are all free to download. With your permission, we would also love to share your insights about our product/service with potential customers/clients. [Represent your product or service’s unique solution to your prospective customer’s problem]. You want this experience to be positive and informative. Use this email template to share content that’s genuinely useful and interesting to your target journalist and it will kickstart a meaningful conversation. We would love for you to share your comments with us by leaving a review on Yelp. They can be easily adapted to all relevant emails too. Here’s a business email template from Dan Martell of Clarity that works particularly well: Just like my last post on email templates, I want to close by giving you a list of resources you can use to learn about business email. Crafting a great email is only one half of the business email equation. Let’s say you want to expand your business to a new area (say, cybersecurity). [Describe the unique value and benefits of your offer for your audience.] We hope to hear from you soon. With your permission, we would also love to share your insights about our guided marketing solutions with potential customers. Please review the details of your [transaction type] below. Here at ThriveHive, we are committed to providing small business owners like yourself with opportunities to continue learning, grow your network, and get involved with the community. An email template is a preformatted and/or prewritten email that you can use to replace with your own content so that you can quickly and easily write and create emails. By: Ronnie Deaver, Did you know that you can use the community you have to build backlinks to your site? I will definitely try out some of the templates you have shared here, Dmitry. With the latter, you know a lot more about your prospect (and vice versa). In this post we’ll explain how to get these backlinks from your community to improve your website’s SEO. First off, I should commend you on a well-written post…this is definitely an helpful post! You can use this business email template when trying to get a response from a journalist. I've lightly edited them so you can tweak them for your industry, market, product, and prospect. Our entire library of 81 business templates is here for you. Would it be okay for me to reach out next week to share those ideas with you? Please feel free to let me know if you had any questions or feedback. It’s like having a huge marketing team of your own, minus the costs. From applying to a new job, writing a thank you note, sending a note of apology, or … Marketing is all about testing, and that includes your business emails. Use This Business Email Template: Dear [Horrific Client], I’m writing to let you know that, unfortunately, our arrangement isn’t working out, and I am terminating our professional relationship. For an effective inbound process, you should resist the urge to sell here. Great and simple to understand and use post!An essential part of building a strong relationship with prospective customers. User ID: XXXXXXXX This makes for effective PR outreach. I have attached it here in case you had any difficulties accessing it. Please let us know if you would like us to help you find a [solution]! Marketing automation is how small businesses can compete with the big boys. … And there’s no better way to do that than by coming across as someone who is trying to help. Best regards. This is the perfect excuse to get back in touch and make a subtle push for your products. They help accelerate sales growth by allowing you to reduce the amount of time needed to draft common messages. Please let us know how we can help you by [insert your contact information]. Best Sales Email Templates … It’s tempting to either not reply to such emails or reply back tersely. So that’s a wrap! Where: Quest Pavilion Building 259 Heston Boulevard Boston MA 02332. Wide range of templates available for every industry and usage. Use this benchmark data from HubSpot to figure it out. While you would love to help them out, you just don’t have the time. If you are an upcoming online store, email templates like this will help you bring back … I have often opined that what makes a list effective is not the autoresponder you use but rather, the quality of your copy and how you relate with the guys and chicks on your list. Dear [Name], When she's not equipping business owners and marketers to get their name out there through effective content, she's out pedaling the streets of Boston on her beloved bike. Four successful small business owners share their social media strategies, along with the challenges, accomplishments, and key learnings along the way. We are proud of our satisfied clientele and look forward to many years of working together. Whether you use these 13 small business email examples directly or as a guideline to crafting your own email messages, we hope you will find the right approach for your business and marketing activities. [Define the problem or concern your audience faces]. Microsoft templates are easy to use and flexible to fit businesses of most sizes and types. You get into your prospect’s good books, while the prospect expands her network. I have tried some of these techniques with my own list and they’ve surely worked magic for me and even for some of my clients. He is a serial entrepreneur with more than 10 years of experience. The professional signature is vital for corporate email templates… [Date]/[Time and time zone]/[Venue]/[Cost if applicable], We will be discussing: Subject Line: Here is Your Free eBook on Facebook Marketing. If you are currently looking for better ways to continue to market your business and generate leads, I believe that ThriveHive may be a great solution for you and here is why: If you would like to discuss your business in greater detail, you can reach me directly at 617-395-8025 or via e-mail. You’ll walk away from this knowing exactly what to write in your next message to get opens, clicks and conversions. We sincerely hope that you will continue to enjoy ThriveHive and use it to help you streamline and optimize your marketing. Different types of sponsored content require varying amounts of time, effort, and consideration on the part of both you and the blogger and serve different purposes. [Tell people how to get the new offering]. We hope you will take advantage of our special offer. Contact our HivePros and ask them to sign you up for this new feature and be one of the first ones to use it! Create engaging emails in a few minutes' time with our easy to … *Subject Line: You are Invited to [event]*. You may want to print this email for your personal records. Using JustReachOut you can easily create a series of such templates and use them when the opportune moment strikes. Cold introduction template. Today, using Search Engine Optimization (SEO) to ensure that your business is showing up in Google is critical. Bold or highlight any key words to make the email easier to scan for your audience]. The automated inbound … [Promote any upcoming events/new products or services/related products/services]. Here is the information you will need to access your [your business’s name] account. You can use JustReachOut or HARO to find relevant questions to respond. After all, you’re short of time and you have a business to run. Business Email Template: 27 Examples to Skyrocket Your Results, Statista’s thoughtful customer-centric email, The benefit-focused follow-up business email template, The humorous “break-up” business email template, The congratulatory “new announcement” business email template, The value addition business email template, The automated inbound lead follow-up email, How to Create an Email Autresponder Series to Keep Your Leads Hot, 25 Emails that Target Each Stage of the Customer Lifecycle. 70+ free fully responsive, fully customizable newsletter templates to kickstart your next email marketing campaign. I [insert contact method] you [insert last time you reached out] in response to [how your potential customer initially reached out to you]. Building a professional signature. This week, we are excited to introduce to you [new offer such as valuable content or a discount]. 3. I’ve touched upon welcome emails only too briefly. Flattery works, but only in tiny doses. The V12 is a free business email template for eCommerce stores. I hope you will find it helpful and informative. By taking this initial step, you are already well on your way to meeting your [goals your business can help your prospect meet]. [State the unique value of your offer]. Implement this tactic right now with our software. This site curates emails from some of the web’s best brands. If you cannot attend this webinar, be sure to check out our ThriveHive resources page for additional tips and information. drag the Text block into your free business email template; click it to activate the upper toolbar; click the “Lists” icon; pick the necessary type of lists. You may want to print this email for your personal records. We appreciate your time and thank you again for your business. This template comes from Michael Hyatt who, as the former CEO of a major company and the owner of a popular blog, knows a thing or two about unsolicited email. Please let us know how we can help you by calling us at (617) 396-7177. • Online Presence and Reputation If you’re simply saying “Just following up,” you’re basically bumping the email back to the prospect’s inbox. In the professional world, you will often need to write a business letter or send a professional email. And if you’re a public figure, you’ll also have to say no to unsolicited questions and offers (something I can attest to personally). Whether you re-read your favorites or catch up on ones you missed, we hope you’ll get something out of them! You [how and when the person approached your business initially] and we hope you were able to [insert the value of your prospect gained from your last offer]. Subject Line: Our Latest Offering for Your Account *Subject Line: We want to hear your story!*. If you would like to have custom autoresponders for your leads, you are in for a treat! We sincerely hope that you will continue to enjoy [name of your product/service] and use it to [your product/service’s unique selling point]. Our SEO expert Chris will distill our marketing experience into a one-hour webinar that can help any local small business owner take control of their search engine results. I’ve attached your [February bookkeeping] … We are excited to introduce to you our latest enhancement of your ThriveHive account, which was based on suggestions from our valued customers. Knowing a common connection makes getting the foot in the door so much easier while also easing customer FUDs (fear, uncertainty and doubt). Follow-up emails are vital in business to ensure that you and/or your company are fresh in the other person's mind as well as in their inbox. Questions or Comments? Nor did they have any information about me, besides what I’d shared when I signed up with them. Want to send emails to a top of the funnel customer? By taking this initial step, you are already well on your way to meeting your marketing goals and streamlining your marketing process. Cold emails are often different from conventional business messages. I love reading a post that will make people think. Happy selling! But, not every business responds to all those emails quickly enough—some of them may not even put a lot of effort into their responses. Read Full Post, Three Types of Influencer Marketing Campaigns to Promote Your Small Business Dear [name], You [how and when the person approached your business initially] and we hope you were able to [insert the value of your prospect gained from your … Subject Line: Our Latest Offering for Your Account. [A personalized greeting]. Relationships is the highest need in the world and your emails should create and attract a good relationship with your list subscribers. If you run a business, you should periodically send relevant content to your prospects. By: [Author’s name], [Blog post image] [First paragraph or quick snippet]. Date: Thursday, April 11th Be sure to check out our marketing resources including our latest eBook offering “The Local SEO Guide”. [If your event is featuring an industry expert, include information here]. The fact that you’re coming from a common contact means that you already have their attention. For just $29, ThriveHive will help you redesign your website to optimize lead conversion for your business. This week, we are excited to introduce to you another free eBook that can help you improve your presence in Google search results: “6 Ways to the First Page”. The reason for this is twofold: a) you get to show that you’ve been thinking about the prospect, and b) you get a reason to get back to your prospect’s inbox. 10 Email Pitches Proven to Get a Response from a Journalist. We appreciate the trust that you have placed in ThriveHive and we will continue to strive to provide you with quality service and guidance. Where: ThriveHive Headquarters 222 3rd St. Cambridge MA 02131, Learn more details and register here [Link to event page]. You also need to come up with the best email subject line for that email that will get users to open it in the first place. I called you late last week in response to your recent download of the ThriveHive Marketing Guide. E-Mail Address: That's why we've prepared these 18 customer service email templates. *Subject Line: [Brief description or offer]*. In this post we provide 13 small business email examples for various marketing activities, and create a template from each example, to equip you for quick and effective email marketing. Your email address will not be published. Thanks again for choosing [Your business’s name]! We hope that you are enjoying your experience with ThriveHive. Rejecting a job application. Simple! Subject Line: Your Account Information Questions or Comments? That’s why I love this example from Avidian. When you keep communication channels open and continue to build your rapport, it can open up new opportunities in the future. It’s quite different when you start a business email, as there are certain factors that need to be … Compose and save a message as a template, and then reuse it when you want it. Here’s a template from Danny Rubin for this situation: As far as emails go, this is pretty straightforward – and that’s exactly the point. Template: Hey Alex, I’m reaching out because I have several ideas for how you can bring in more leads and ultimately close more deals every month. Bryan Haines wrote about online business for The Balance Small Business. They wrote something recently about your niche. This is a special webinar for our valued customers only. By: Melissa Coito. Call us at (617) 396-7177. If you would like to discuss your business in greater detail, you can reach me directly at [Insert your contact information]. (45+) is a template provider that covers Brochures, Pop-ups, Resumes, Reports, Book Covers, Magazines, Websites, Business, and almost all kind of templates for personal and business … How the user sees you and your product/service will depend on this first interaction. Thank you for showing interest in ThriveHive’s Guided Marketing sessions. This isn’t really all of you will have to do, but if you have a product or service people can sign-up for (like JustReachOut), the “welcome” email will be one of the most important emails you send. We all know that we’re meant to start a speech template with a bang. How about a late funnel customer who is just about to buy from you (and needs a final push)? Time: 1:00 PM EST Use it to find inspiration and to see how the world’s best brands increase conversion rates. 1. The only problem, especially for beginners, is how to write a good one. We are grateful that you have integrated the ThriveHive marketing solution into your business and we hope that we can continue to help your business flourish. Building a relationship with prospective customers through email marketing can be a tricky task. Here’s a business email template you can use to do this: Most of your leads won’t turn into sales. The second paragraph is a bit too long but given the succinctness of the first paragraph, I’d say this is a strong example of a warm follow-up. This message was my first contact with Statista. Here are three basic ways that bloggers and influencers can help get the word out about your small business and guidelines around proposing each type of “ask.”. See more here. Use your expertise in your niche to provide value to the journalist and they will always remember you as an expert. We give you easy to implement tips for your business, and there are no obligations to sign up after the consultation. We would love for you to share your comments with us by leaving a review on [Link to the site or platform you would like your recipient to leave a review on e.g Yelp and Google Maps]. They’d never spoken to me before. Whenever I get stuck or can’t think of anything worthwhile to say in my emails – or how to say it – I head to Here is the information you’ll need to access your ThriveHive account. A polite reminder email sample … Lots to love here, especially how it kickstarts the conversation by focusing on something relevant to the prospect. Subject Line: [Frequency] Blog Post Roundup. [List 3-5 benefits that your attendee will receive from the event[. I recently received this email from Statista after I’d signed up for their free account. The best you can do is to personalize a template and send it automatically to every incoming lead. [Benchmark] What’s a Good Email Open and Click Rate? Here’s a good business email template to bring up an introduction: If you’ve lost touch with a prospect, here’s an email from Yesware to start the conversation again. This is not only a good way to keep track of the conversation, but it also gives you a chance to send over any relevant documents or data.